The following is an outline of each phase of the design review process and submittal requirements for each phase.
Pre-Design Conference
Upon the selection of a lot or lots and prior to the beginning of a preliminary design, it is strongly recommended that the owner consult with an architect/landscape architect/engineer to avoid delays because of improper site planning. Subsequent to this it is required that a pre-design conference be held with the NCC. At this point it is recommended that the consultants should have taken into consideration the way a lot faces the street, existing trees, adjoining houses, street settings, and other details prior to actual design of a residence. In short, a residence should be designed to fit a particular lot with site planning being an important consideration in accenting design.
At this time the lot owner shall make available the following:
A general description of the lot.
General information, including but not limited to the lot owner’s name, address and contact person, landscape architect, architect, engineer, builder, and other consultants.
A schedule to show anticipated planning and design time frame and the beginning and completion of construction.
Photographs of the lot and existing homes on either side and across the street from the proposed home.
Builder qualifications.
Graywood Design Review Process
Initial Design Review
Owner must submit to The Graywood NCC the following:
Initial Design Review Application and review fee of $250.00 and two sets of the following:
A site survey of the lot at a minimum scale of 1”= 20’. Base data pertaining to lot lines, topography at a contour interval of 1 foot, easements, all existing vegetation, etc. are to be shown on the survey.
Preliminary site plan. Indicate location of structures, driveways, walks, swimming pools, walls, enclosures, decks, all lot utilities, etc. Scale to be a minimum of 1”= 20’. Show all setbacks and proposed pad elevations in relationship to street elevations. The Site Plan must show all existing tree masses indicating which are to remain and which will be removed.
Preliminary floor plan drawn to a 1⁄2” scale indicating room sizes and intended uses.
Proposed elevations and sections of all sides of the proposed structure, together with the roof pitches, heights of structures, chimneys, etc.
Square footage must be indicated on the plans in the following manner:
First Floor
Second Floor (if applicable)
Garage
Patio, Decks, Courtyard, etc.
Schedule to show time frame of construction.
Builder Qualifications
The Committee will review the application and design documents within ten business days of the established submittal day and return one set of plans to the owner with the appropriate comments.
Major Design Review
The owner must submit the final construction plans (two sets), material samples, and color chips as follows:
NO INCOMPLETE PACKAGES WILL BE ACCEPTED
Major Design Review Application.
Final Site Plan:
Scale 1”= 20’ (minimum)
Property lines
Easements, right-of-ways, and setbacks
Driveways, sidewalks, and walkways
Culverts
Drainage/ proposed grading plan with percentage of slope
Location of structure
Pools, decks, patios
Roadways
Existing grade/ finished floor elevations
Existing tree locations and sizes
All utility routing and equipment including: Power, Water, Sewer, Phone, Cable TV, etc.
Fences and/or walls
Mechanical equipment location
Trash unit location
Dimensioned building location, driveways, walks, patios, etc.
Swimming pools
Final Floor Plans:
Scale 1⁄2” = 1’
Finished Floor Elevation
Complete mechanical plan including location of equipment
All electrical including any exterior lighting
Final Exterior Elevation
Scale 1⁄2”= 1’
Plans must show all four elevations of the residence, doors, windows, fences, mechanical equipment and any surface mounted exterior lighting fixtures.
Note: If the Committee deems the elevation to be unusual in design, it may require a colored rendering or scaled model of the structure.
Final Building Details
Scale 1⁄2”=1’ (minimum)
Building sections
Detail roof sections, pitch, type
Detail wall sections
Detail fascia and trim
Mail receptacle design (Multi-family only)
Exterior Colors/ Finishes/ Materials:
Specifications
Manufacturers/ models
Product samples/ photos
Color chips
Landscape Plan and Irrigation Plan including final grading and existing trees and plantings to remain and to be removed.
Scale 1”= 10’
Topography
Drainage patterns
Easements and right- of-ways
Existing trees (4” diameter)
Complete Irrigation Plan
Plant list with quantities, size, and plant spacing
Plant material locations
Site and accent lighting details
Surface material
Boundaries of all landscape treatments including sod and planting areas
Cost estimate for building construction and site/landscape improvements.
Estimated Construction Schedule
Builder Qualification
Licensed Contractor deposit of $1,000.00
Self Contractor deposit of $2,000.00
New Home deposit $500.00 – Improvements
(See note next page for return of deposit)
The NCC will review all design documents and return one set of plans to the Owner within ten business days with the appropriate comments.
The lot Owner shall submit two complete sets of working drawings including specifications for final review to ensure adherence to the approved preliminary design before making any submissions to any governmental authority. Any subsequent changes required to comply with applicable codes must be resubmitted for approval. Any changes in material samples shall be submitted. A construction and completion schedule shall be included. The Committee may request a meeting to discuss modifications of the drawings or the specifications. After approval, the NCC will return one set of approved documents to the Lot Owner.
